Conference
Forum
Workshop
Ceremony
Launch

Event Launch

Everything needed to convince sponsors, facilitate registrations, give visibility to the event and keep evidence for the next edition.

A launch event with a speaker and an audience (stock photo, replace when you have your own)

Price

From 400,000 FCFA

Timeline

approximately 12 weeks of preparation recommended.

Compare the 3 packs

Request scoping

For whom?

This offer is aimed at organizers of professional or institutional events: conferences, forums, workshops, programs, ceremonies, community meetings and launch events. It is particularly suitable for events with 50 or more participants when the organizing team wants to present a consistent image, solicit sponsors, structure registrations and ensure communication before, during and after the event. It is also useful when several stakeholders, partners and service providers need to be coordinated around the same communication standard.

The problem

An event can be relevant but difficult to sell to a sponsor or difficult to fill if its concept, program, rewards, and communication are not presented professionally. The risk then is making a lot of operational effort without building enough visibility or proof of value. The objective of this offer is to transform the organization into a coherent communication sequence before, during and after the event.

The transformation

The organizer leaves with a launch system tailored to their event: a clear sponsor package, a recognizable identity, a registration process, ready-to-distribute content, and usable traces to prepare the next edition.

Choose your level

Each pack is a different level of outcome, not a longer list of extras.

Sponsorship Sprint Pack

400,000 FCFA

The level focused on the ability to present and sell the event to partners.

Timeline: 5 to 7 working days depending on the available information.

Request scoping for Sponsorship Sprint Pack

Choose this when the priority is to quickly prepare a solid sponsorship proposal.

Order recommended at least 16 weeks before the event.

Event guidelines: logo, color palette, 2 fonts and mini-guide.
Presentation and sponsorship package of 8 to 10 pages.
3 levels of benefits for sponsors.
One-page sponsorship sheet.
3 emails: initial contact, follow-up, and confirmation.

Recommended

Launch Pack, recommended

1,250,000 FCFA

The complete system to prepare the visibility, registration and coverage of the event.

Timeline: approximately 12 weeks of preparation recommended.

Request scoping for Launch Pack

Choose this when you want a structured launch and a professional presence before, during and after the big day.

Everything in Sponsorship Sprint Pack, plus:

Digital invitation and print-ready roll-up banner.
Mini-site: homepage with countdown, program/speakers, registration and sponsor logos.
8 publications with texts, distribution schedule and adapted formats.
3 Canva templates for the announcements and the countdown.
1-2 minute presentation video, subtitled, with variations.

Show 2 more items

4 hours of photo coverage on the day and 50 retouched photos.
Sponsor report, thank you publications and sponsorship agreement template.

Printing and publishing posts are not included.

Turnkey Pack

On request

The level of delegation when the organizing team wants to entrust Hinkaku with a much larger part of the event execution.

Timeline: order recommended at least 12 weeks before the event.

Request scoping for Turnkey Pack

Choose this when you need a partner capable of coordinating the experience and service providers, not just producing the materials.

Everything in Launch Pack, plus:

Finding and booking the venue.
Facilitating and managing the participant experience.
Event communication.
Catering and protocol.
Coordination of suppliers and operational follow-up on the day.

Why Hinkaku

Our approach bridges the physical and digital worlds. The current website already presents Event Management as a discipline that encompasses concept, digital-physical integration, guest experience, and production. This offering translates that expertise into a clear and understandable sales process.

The expertise behind this offer

Proof of the kind of work behind this offer

Brand Identity Marketing & Growth

XCodePath — Engineering a Next-Generation Digital Academy for Elite Tech Talents

The Mission:In close partnership with SEED Digital, we built XCodePath from the ground up—a structured, free-to-learn educational program designed to train tech talents and match them with local and international career opportunities.Our Role:Hinkaku.tech acted as the complete operational, design, and development backbone. We crafted a powerful, community-focused brand identity, engineered a custom progressive web application where "pathers" can seamlessly complete coding challenges and monitor their learning progress, and strategically orchestrated the end-to-end event logistics and operational frameworks that drive the program forward.

Continue reading (~3 mins) Jul. 2026

Questions, answered

What events does this offer target?

It is designed for professional or institutional events with at least 50 participants, including conferences, forums, workshops, ceremonies and launch events.

What is the difference between Sprint Sponsorship and Launch?

The Sponsorship Sprint focuses on the sponsorship proposal and prospecting. The Launch Pack also covers web presence, invitations, communication content, video, and photo coverage.

When should I order?

The Sprint Sponsorship package must be ordered at least 16 weeks before the event. The Launch Pack and the Turnkey Pack are recommended at least 12 weeks before.

Does printing and publishing the posts include this?

No. Printing and publishing posts are not included in the Launch Pack.

What happens after

When this is done, this is the natural next step.

Existing website Retainer Maintenance

Digital Care

Someone looking after a website on a laptop (stock photo, replace when you have your own)

Your presence remains up-to-date, monitored and active — without requiring you to mobilize your team for every little intervention.

Discover the offer From 50,000 FCFA / month

You are preparing an event that should be significant. Give it a presence and organization that matches its ambition.

Scoping is free: we reply within one to two business days with a clear scope, a timeline and a firm price.

Request scoping for Launch Pack